Businesses spend a lot of time and money putting fire and emergency procedures into place. Every effort is made to make sure important documents are protected and employees are aware of where to go if the fire alarm goes off. However, have you ever considered that a data backup process should also be part of your emergency procedures? What would you do if there was a cyber security attack that deleted or encrypted your data? How would that data be restored?

Why does your data need to be backed up?

Your data is valuable, whether that’s to a hacker or to yourself therefore it is vital to back it up. If a hacker isn’t trying to steal your data, their goal might be to cause disruption within your company. They might do this by introducing malicious malware that will delete important files and data, or encrypt them and demand a price for the decryption key, allowing you to gain access to your data again.

You should also back up your data frequently in case:

  • a user accidently deletes files,
  • the hard disk fails
  • a fire destroys the building your company is based at and in which the data is stored.

What should you do then?

Backups should occur frequently; this will vary depending on the size of your business and your personal use. It is important to test the backups to guarantee that they will work in an emergency - testing that data can be restored from a backup or via re-imaging the system. If you are using a third party to take backups for your business, ensure that they are also testing the backups and enquire how often they are taking them. Ensure that backups are stored in a fireproof and water resistant security box or safe. You should also consider storing secondary backups offsite and consider using a cloud storage system to backup data remotely.

If you have any questions about your cyber security please contact [email protected]


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